PDF Guides
PDF Forms for HR and Recruiters
Hiring paperwork tends to be PDF-heavy — applications, offer letters, background check consent forms, onboarding packets. Being able to fill, sign, and merge these quickly from a browser cuts a lot of back-and-forth out of the process.
Common hiring documents this applies to
Job application forms, reference check consent forms, offer letters, NDAs for candidates, and new-hire onboarding packets are the documents recruiters and HR teams handle most often as PDFs.
A typical workflow
Most hiring paperwork follows the same basic pattern from first contact to signed offer.
- Fill out application or intake forms directly in the browser
- Merge multiple documents (application, resume, references) into one packet
- Add a signature to offer letters or agreements
- Password protect anything containing sensitive candidate information
Handling sensitive candidate information
Applications and onboarding forms often include personal details — addresses, ID numbers, salary history. When sharing these internally, consider password protecting the file, and redact any information a specific recipient doesn't need to see.
Frequently asked questions
Can I combine a resume and a filled application into one PDF?
Yes, you can merge multiple PDFs — including a resume, cover letter, and completed application form — into a single document.
Is it safe to send offer letters with a browser-based signature?
For most offer letters and internal agreements, a typed or drawn signature is standard practice. Check your organization's policy if a certified digital signature is specifically required.
How should I protect candidate personal information in a PDF?
Password protect files containing sensitive personal details before sharing them internally, and redact information that a specific recipient doesn't need to see.